{ "meta": { "instanceId": "049470406d8f998037838eb10f786e57489beb9ad280c2576ac88dc5dc9e0cd3", "templateCredsSetupCompleted": true }, "nodes": [ { "id": "8e00238e-9ea1-44f0-bd3d-f79061e5ddef", "name": "Start email automation", "type": "n8n-nodes-base.scheduleTrigger", "position": [ 8944, 3168 ], "parameters": { "rule": { "interval": [ { "field": "weeks", "triggerAtDay": [ 6 ], "triggerAtHour": 15 } ] } }, "typeVersion": 1.3 }, { "id": "94c954b2-a74c-4e81-8de6-9f36fe1d9e04", "name": "Fetch contacts from Google Sheets", "type": "n8n-nodes-base.googleSheets", "position": [ 9200, 3168 ], "parameters": { "range": "leads!A:Z", "options": {}, "sheetId": "1x2gLnN8gbhG6upC76dL17K1e-XfK4wUPjeS3xg8Wdgk" }, "credentials": { "googleSheetsOAuth2Api": { "id": "w598wFWtlWMmiHO2", "name": "Google Sheets account" } }, "typeVersion": 2 }, { "id": "fbbb05af-2dc0-4bf4-a181-d4fcd018e5d6", "name": "Process contacts one by one", "type": "n8n-nodes-base.splitInBatches", "position": [ 9520, 3040 ], "parameters": { "options": { "reset": false } }, "typeVersion": 3 }, { "id": "58aa8ad1-0d63-4f12-9532-29ae1efbb983", "name": "Check no-show status", "type": "n8n-nodes-base.if", "position": [ 10016, 3120 ], "parameters": { "conditions": { "string": [ { "value1": "={{ $json['Showed Up'] }}", "value2": "No-Show" } ] } }, "typeVersion": 1 }, { "id": "43042d6e-0bd2-477e-bbb8-9b083e2543a0", "name": "Check if email already sent", "type": "n8n-nodes-base.if", "position": [ 10416, 3104 ], "parameters": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "0b59b8ba-61e6-41fb-860f-d1e8d955ef39", "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ ($json.Mail || \"0\").toString().trim() }}", "rightValue": "=0" } ] } }, "typeVersion": 2.2 }, { "id": "726f7ba5-c24d-414c-9832-f99e375ad4d2", "name": "Prepare email content", "type": "n8n-nodes-base.set", "position": [ 10864, 3072 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "6163df91-a487-47bf-9b13-036f32d288f3", "name": "Subject", "type": "string", "value": "={{ ($json.Subject_1 || '').replace(/\\{\\{\\s*name\\s*\\}\\}/gi, $json.name || 'there') }}" }, { "id": "b137e3b0-7cfd-4ca6-b951-fa3143b9c907", "name": "Body", "type": "string", "value": "={{ ($json.Body_1 || '').replace(/\\{\\{\\s*name\\s*\\}\\}/gi, $json.name || 'there') }}" }, { "id": "0b47820f-2e71-4157-868a-92cbafe34102", "name": "Email", "type": "string", "value": "={{ $json.Email }}" }, { "id": "fbb458d0-c9db-457d-9011-ea57d9cb3c31", "name": "name", "type": "string", "value": "={{ $json.name }}" } ] } }, "typeVersion": 3.4, "alwaysOutputData": false }, { "id": "6b5bb72f-c6f7-42d8-9451-72151a72e614", "name": "Send email via SMTP", "type": "n8n-nodes-base.emailSend", "position": [ 11232, 3008 ], "webhookId": "5639edcb-93af-4a72-afd8-df5eb8a7e8db", "parameters": { "html": "={{\n 'Hey ' + $json.name + ',

' +\n\n 'You didn’t attend the last workshop....everything okay at your home?

' +\n\n 'I genuinely hope all is well. I was looking forward to helping you move closer to your career goals, so I wanted to check in personally.

' +\n\n 'I’m planning another live session, and I’d love to have you join this time so you don’t miss the important steps.

' +\n\n '👉 Would you like me to reserve a seat for you in the next session?
' +\n 'Just reply Yes and I’ll share the details.

' +\n\n 'And if anything held you back earlier, feel free to share - I’m here to support you.

' +\n\n 'Let’s go win together 💪

' +\n\n 'Warm regards,
' +\n 'Lakshit Bhayana

' +\n\n 'Connect with me:
' +\n 'Instagram | ' +\n 'YouTube | ' +\n 'LinkedIn | '\n}}", "options": { "appendAttribution": false }, "subject": "={{ 'Hi ' + $json.name + ', quick follow-up after the workshop' }}", "toEmail": "={{ $json.Email }}", "fromEmail": "Shivam Gandhi " }, "credentials": { "smtp": { "id": "WYGpAbGbybSz5thP", "name": "SMTP account" } }, "typeVersion": 2.1 }, { "id": "4b1d4d9c-c1a2-4269-9a6f-eef37b8a33ee", "name": "Delay between emails", "type": "n8n-nodes-base.wait", "position": [ 11504, 3104 ], "webhookId": "f5e0a9c2-5265-4303-b09e-d1950868fdbb", "parameters": { "amount": 10 }, "typeVersion": 1.1 }, { "id": "c837bd44-9742-4ebf-83b0-a70b61ecb11c", "name": "Mark email as sent in sheet", "type": "n8n-nodes-base.googleSheets", "position": [ 11856, 3296 ], "parameters": { "columns": { "value": { "Mail": "1", "Email": "={{ $('Fetch contacts from Google Sheets').item.json.Email }}" }, "schema": [ { "id": "Sr. No.", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Sr. No.", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "name", "type": "string", "display": true, "removed": true, "required": false, "displayName": "name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Email", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Email", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone number", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Phone number", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Registration Date", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Registration Date", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Showed Up", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Showed Up", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Mail", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Mail", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Job Title", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Job Title", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "CTC", "type": "string", "display": true, "removed": true, "required": false, "displayName": "CTC", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "CITY", "type": "string", "display": true, "removed": true, "required": false, "displayName": "CITY", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Join Group", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Join Group", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Payment", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Payment", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Source with", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Source with", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Conversation Owner", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Conversation Owner", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Source", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Source", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Campaign", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Campaign", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Medium", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Medium", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Content", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Content", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Term", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Term", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Assign for call booking", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Assign for call booking", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Status of leads", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Status of leads", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Subject_1", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Subject_1", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Body_1", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Body_1", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Subject_2", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Subject_2", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Body_2", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Body_2", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Subject_1", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Subject_1", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Body_1", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Body_1", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Subject_2", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Subject_2", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Body_2", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Body_2", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "row_number", "type": "number", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "row_number", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "Email" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "update", "sheetName": { "__rl": true, "mode": "list", "value": 641246547, "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1x2gLnN8gbhG6upC76dL17K1e-XfK4wUPjeS3xg8Wdgk/edit#gid=641246547", "cachedResultName": "Paid Workshop-registeration" }, "documentId": { "__rl": true, "mode": "list", "value": "1x2gLnN8gbhG6upC76dL17K1e-XfK4wUPjeS3xg8Wdgk", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1x2gLnN8gbhG6upC76dL17K1e-XfK4wUPjeS3xg8Wdgk/edit?usp=drivesdk", "cachedResultName": "Data Management CRM" } }, "credentials": { "googleSheetsOAuth2Api": { "id": "w598wFWtlWMmiHO2", "name": "Google Sheets account" } }, "typeVersion": 4.7 }, { "id": "bf02a25c-b987-4ebb-a4f4-0a10e559d491", "name": "Sticky Note11", "type": "n8n-nodes-base.stickyNote", "position": [ 10800, 3520 ], "parameters": { "color": 4, "width": 512, "height": 224, "content": "## What to test before running the campaign\n\n✅ Send 2–3 test emails to your own email address\n✅ Verify personalization works (Name is replaced correctly)\n✅ Check that emails do not land in the spam folder\n✅ Confirm the Google Sheet updates Email Sent = Yes after sending\n✅ Run the workflow again to ensure already-sent contacts are skipped\n✅ Verify email formatting (line breaks, links, signatures)\n✅ Test with an empty Name field (use a generic greeting like “Hi there”)" }, "typeVersion": 1 }, { "id": "37701129-7824-4a7f-b2fc-0084022a8b16", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ 8848, 2512 ], "parameters": { "width": 720, "height": 464, "content": "## Email outreach setup\n\n## How it works\n- Reads contacts from Google Sheets\n- Filters contacts based on no-show or custom status\n- Skips contacts already emailed\n- Sends personalized emails via SMTP\n- Updates the sheet after sending\n\n## Setup steps\n- Connect Google Sheets and SMTP credentials\n- Prepare a sheet with Email, Name, Status, Email Sent columns\n- Test the workflow\n- Activate the schedule trigger" }, "typeVersion": 1 }, { "id": "1e7db455-7f1d-4922-8925-59aeb5ef5e85", "name": "Sticky Note13", "type": "n8n-nodes-base.stickyNote", "position": [ 12080, 3088 ], "parameters": { "color": 2, "width": 528, "height": 464, "content": "## 🚫 SMTP provider requirements (important)\n\nSome consumer email providers restrict or block SMTP usage for automated workflows.\n\n## ✅ Recommended SMTP providers\n\nThese services are designed for automated and transactional emails:\n\t•\tSendGrid (free tier available)\n\t•\tWebmail\n\t•\tCustom domain SMTP (cPanel / Plesk hosting)\n\n## ⚠️ Not recommended for automation\n\nThese providers may fail or block automated SMTP usage:\n\t•\tGmail SMTP\n\t•\tYahoo SMTP\n\t•\tOutlook / Hotmail SMTP\n" }, "typeVersion": 1 }, { "id": "00ea7c80-4790-4b39-86a5-2407c3d4be88", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ 9088, 3056 ], "parameters": { "color": 7, "width": 336, "height": 128, "content": "Fetches contacts from Google Sheets.\nEnsure column names match\nthe workflow configuration." }, "typeVersion": 1 }, { "id": "974e7435-45f5-4ac5-a2b7-2b4e12e13d61", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ 10096, 3008 ], "parameters": { "color": 7, "width": 336, "height": 112, "content": "Filters contacts based on\nno-show or custom status\nand skips already emailed leads." }, "typeVersion": 1 }, { "id": "597ffb53-335d-4e91-8c56-d1bb6da9bd14", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ 10912, 2944 ], "parameters": { "color": 7, "width": 336, "height": 96, "content": "Prepares personalized email\ncontent and sends emails\nusing an SMTP provider." }, "typeVersion": 1 }, { "id": "4cebbe82-58a6-4752-9317-2482dc81ec96", "name": "Sticky Note5", "type": "n8n-nodes-base.stickyNote", "position": [ 11680, 3104 ], "parameters": { "color": 7, "width": 336, "height": 96, "content": "Adds a delay between emails\nand updates Google Sheets\nto prevent duplicate sends." }, "typeVersion": 1 }, { "id": "7a53220a-a2f5-4af1-8729-f1c54f939d19", "name": "Sticky Note12", "type": "n8n-nodes-base.stickyNote", "position": [ 9600, 3536 ], "parameters": { "color": 3, "width": 544, "height": 192, "content": "## Common first-time issues\n\n❌ No emails sent → Check SMTP credentials and From Email address\n❌ Sheet not updating → Confirm the Mark email as sent in sheet node points to the correct spreadsheet and tab\n❌ Workflow keeps looping → Ensure Process contacts one by one batch size is set to 1\n" }, "typeVersion": 1 } ], "pinData": {}, "connections": { "Send email via SMTP": { "main": [ [ { "node": "Delay between emails", "type": "main", "index": 0 } ] ] }, "Check no-show status": { "main": [ [ { "node": "Check if email already sent", "type": "main", "index": 0 } ], [ { "node": "Process contacts one by one", "type": "main", "index": 0 } ] ] }, "Delay between emails": { "main": [ [ { "node": "Mark email as sent in sheet", "type": "main", "index": 0 } ] ] }, "Prepare email content": { "main": [ [ { "node": "Send email via SMTP", "type": "main", "index": 0 } ] ] }, "Start email automation": { "main": [ [ { "node": "Fetch contacts from Google Sheets", "type": "main", "index": 0 } ] ] }, "Check if email already sent": { "main": [ [ { "node": "Prepare email content", "type": "main", "index": 0 } ], [ { "node": "Process contacts one by one", "type": "main", "index": 0 } ] ] }, "Mark email as sent in sheet": { "main": [ [ { "node": "Process contacts one by one", "type": "main", "index": 0 } ] ] }, "Process contacts one by one": { "main": [ [], [ { "node": "Check no-show status", "type": "main", "index": 0 } ] ] }, "Fetch contacts from Google Sheets": { "main": [ [ { "node": "Process contacts one by one", "type": "main", "index": 0 } ] ] } } }